Guide to Develop an Effective Staffing Plan

There comes a time for businesses when they face significant growth and demands of the moment require skilled people to achieve growing business objectives. That’s where the staffing plan comes into play. Businesses need the right resources in the right place and at the right time, both for short- and long-term. A proper staffing strategy should not only include the number of employees but also different skills and knowledge that might be needed.

IT companies often seek outside help for working in important IT projects. Staff augmentation and project outsourcing – these are two delivery models considered to fill short-term job positions. Among them, staff augmentation is more beneficial for project-based businesses who are in a state of constant flux. IPSTS is a reputed IT staff augmentation company in South East Michigan that can help companies with faster hiring without compromising on the quality.

If you are too planning for IT staffing in your company, it should be backed by a methodical process that will keep your business on track. Let us help you to plan it well:

1.      Determine business goals:

Keep your primary and immediate future business goals in focus while making your staffing strategy. Make sure your departmental goals aligning with your organizational goals. If your business is hoping to multiply the size of its sales force or intend to offer additional customer service and internal support for better customer satisfaction – your staffing plan including the body count and qualifications should match that goal. Also, consider your company’s major strategic and tactical goals for the upcoming years to have the desired outcome.

2.      Define detailed job descriptions:

Once you have defined the goals, create detailed job descriptions for each designation currently filled. The job description should include the current responsibilities of the employees as well as your expectations from them. It will help you to point out the areas of staffing needs, identify the loopholes as well as paths for the advancement of current staff.

3.      Analyze the current needs:

Businesses with high seasonal demand often face staffing fluctuations. Major customer gain or loss can lead to dramatic shifts in staffing needs. Also, not all personnel requirements need external hiring. Some resource needs can be fulfilled by grooming them internally. If training, mentoring or other development can help your employees to level up – anticipating these changes should be a critical aspect to consider while making a staffing plan. Assess the specific skills and abilities you need and ascertain if those capabilities are already present either in-house or close at hand. IPSTS can guide you if you are looking for IT Staff Augmentation in South East Michigan.

4.      Conduct gap analysis:

A thorough gap analysis will reveal what you have currently and what you need. There might be a skill gap – where the existing employees do not have the necessary skill sets to meet the requirements or resource gap – due to heavy workloads during high seasonal demand. Information derived from a gap analysis will reveal in which areas the company is currently unable to support outlined goals or where it needs to adjust current staffing. There might be geographical gaps where IT augmentation can really help. Gap analysis not just determines the gaps but also give potential solutions for filling those gaps.

5.      Develop a plan:

Finally, when you have all the information and data in place – roll them into an actual, actionable talent plan. Summarizing all the analysis and evaluation, create a staffing plan including both end-state staffing and any interim staffing. Conduct an annual review of your staffing strategies to maintain an effective workforce.

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