In an organization, the day-to-day operations lead to the generation of a huge amount of content. And managing, storing, and using this content in the best possible manner turns out to be a herculean task in the absence of a technologically advanced tool. But Microsoft’s SharePoint Content Management System can help with Enterprise Content Management (ECM). In fact, 65% of organizations use SharePoint for ECM, according to a recent survey by AIIM. With SharePoint, organizations can efficiently store, manage, and share their digital assets.
IPS Technology Services is a reputed technology company that offers Microsoft SharePoint Consulting Services. They have helped many organizations across different domains seamlessly integrate the SharePoint Content Management System with their existing IT infrastructure. Whenever organizations need SharePoint O365 development in Michigan, they turn to IPSTS for their expertise and extensive knowledge in this domain. IPSTS has been a part of the growth story of many organizations that became more profitable and efficient with the incorporation of SharePoint CMS for ECM.
5 reasons why SharePoint is the Best for Enterprise Content Management
1. Document Management
The SharePoint CMS has a robust document management system. This system ensures that users can create, manage and store all kinds of documents in an organized and secure manner. This functionality also enables the users to swiftly create, update and share documents with the team. Moving and adding files as well as creating document workflows also become absolutely hassle-free with this system.
The SharePoint CMS allows users to access and work on the same documents and projects at the same time and from different locations. This feature is immensely helpful in today’s work environment with team members working from remote locations. This platform also has functionalities that enable a seamless flow of knowledge between team members.
3. Asset Library
The SharePoint CMS is designed to seamlessly store as well as share all kinds of content, ranging from Videos to Images and files. All the content that is generated can not only be organized and stored in the asset library, team members can also access them without any hassle at all. Features like automatic extraction of metadata; thumbnail view etc further streamline the whole process.
4. Records Management
For every business, proper record-keeping is a crucial task that must be accomplished with great care. However, due to the volume of the content generated, safekeeping often becomes a challenge. With Microsoft SharePoint CMS even this aspect of ECM is streamlined. With data stored in a central repository, all stakeholders can access the data with due permission in real-time. Right from employee attendance to order fulfillment, records of every business process can be stored and accessed via this system.
5. Ease of Searching
In an organization, with the volume of data generated and the number of documents created, it often becomes a challenge for people to find the right document or data when there is a need. However, the SharePoint CMS also comes with a robust search engine that enables users to find all kinds of content from the central repository.
The SharePoint Content Management System can seamlessly integrate with the existing IT infrastructure of an organization and facilitate effective content management. With a good Share Point consultant like IPSTS, organizations can effectively leverage the power of this tool to manage their content.