Microsoft SharePoint is a revolutionary tool that can not only streamline the workflow, can also enhance an organization’s productivity and revenue generation opportunities. Owing to its relevance and easy adaptability with the prevailing global IT infrastructure, both small and big companies are incorporating Share Point within their work flow.
However, it is important to note that for the software to function optimally proper implementation is the key. Simply jumping into the implementation process without adequate knowledge of the challenges that the software needs to address can be quite harmful and create more challenges for an organization. However, with SharePoint implementation consultants like IPS Technology Services on board, the implementation process can be absolutely smooth and hassle free. IPS Technology Services, owing to their thorough knowledge, experience and expertise in the domain are considered the most trusted SharePoint Migration consultants in Michigan. Their success with the implementation process lies in the step-by-step approach that they follow, which goes as follows:
1. Defining the Challenges:
Before going ahead with the implementation process, understanding and defining the challenges is extremely important. This helps in customizing the software and enhancing the capabilities that the organization would need to use the most. Many a times, Share Point’s versatility, if not leveraged and used properly can turn out to be its biggest drawback and professionals from IPSTS know exactly how to tackle this.
2. Putting together a dedicated team of professionals:
The Share Point Implementation team must comprise experienced IT professionals who have extensive experience and expertise in this domain. IPSTS has the expertise in selecting and bringing together people with the right skill stack to carry out a successful SharePoint Implementation project within a given time frame.
3. Designing, Building and deploying the tools:
The team starts from scratch by drafting an information architecture that would be the basic framework of the project. This is followed by creation of the libraries, addition of the users, security groups, navigation tools etc. At this stage, experienced team members try to leverage all the extraordinary features of the software so the process can be automated and less work is involved. At the deployment stage, the team has to be extra careful to ensure consistency across all platforms so the software can function optimally and deliver the desired results.
4. Check User Acceptance:
Experienced IT professionals always take into account the feedback shared by users to identify bugs as well as validate the whole program. Before the system is deployed for the rest of the organization, the team in-charge of the designing and building process quickly checks the bugs and fixes them so once launched, the whole organization can use it without any hassles.
5. Provide Comprehensive User Training:
Insufficient user training is often the root cause of failure of a Share Point Implementation Program. Experienced IT professionals who have been there and successfully executed such projects in the past as such always insist on facilitating extensive user training so the whole organization can make optimal use of Share Point to enhance their productivity.
While, these five steps define the Share Point implementation process, the work does not simply end here. The consultants continue to work with the organization, trouble shooting issues, updating the software, integrating the systems with other internal systems and helping people explore the marvelous feature of Share Point 360.